DISTINGUISHING FEATURES OF THE CLASS: A Director of Facilities III is responsible for providing
administrative direction to a School District’s facilities department. The work is performed according to
established policies and procedures and in accordance with applicable State, local, and federal laws, rules and
regulations which apply to school district facility operations and maintenance. The majority of activities are
performed in the office, but the incumbent will spend time at various work sites ensuring that work is being
performed and completed in an efficient manner. This position differs from Director of Facilities II in that the
incumbent has primarily administrative responsibilities, while the Director of Facilities II has supervisory
responsibilities over subordinate supervisors and staff. A Director of Facilities III may have an Assistant
Director of Facilities III to assist with the management of day-to-day activities. The work is performed under
the general supervision of the School Superintendent or designee with considerable leeway allowed for the
exercise of independent judgment in carrying out the details of the work. Supervision is exercised over the
work of subordinate supervisors. Does related work as required.
TYPICAL WORK ACTIVITIES: (Illustrative only)
Exercises administrative direction and supervision over the operations and personnel involved in
the facilities department and where applicable, the transportation department of a school district;
Develops policies and procedures to ensure the preventive maintenance program is carried out to
ensure buildings, grounds and equipment are maintained in a safe operating condition;
Directs, assigns, trains and evaluates the work of subordinate supervisors and personnel;
Creates and maintains records and reports relative to operations and the programs supervised;
Ensures that inspections and reports are completed for federal, state and local regulatory agencies
to ensure compliance with codes, rules and regulations;
Assists the Superintendent and School Board in the formulation of policies related to buildings and
grounds maintenance, and where applicable, fleet maintenance;
Discusses capital projects, maintenance, repair and operational needs with school administrator(s);
Works with construction managers, architects and/or engineers to develop, implement and
complete capital improvement projects and other long-term plans;
Ensures that preventive maintenance is performed and meets regularly with subordinates to
discuss repairs on equipment, including plumbing, HVAC and electrical systems;
Ensures that custodial, maintenance and if applicable, transportation employees receive necessary
in-service training;
Reviews the School District’s expenditures from the prior year and assists the Superintendent with
the budget process by forecasting and planning for the upcoming budget;
Approves purchase requests of cleaning supplies, fuel and parts for equipment and buildings;
Inspects painting, carpentry, plumbing, electrical, and other mechanical maintenance and
construction work performed by private contractors, custodial, or maintenance employees to ensure
work is in compliance with contract specifications, as well as, applicable codes and regulations;
Ensures that inspections are performed and tests of security systems, safety lighting, fire
extinguishers, fire alarm system, doors, and eyewash stations are completed to ensure proper
operation and compliance with applicable codes and regulations;
Recommends staffing to administrators and is also responsible for interviewing, hiring, evaluating
and disciplining departmental personnel;
Establishes and/or enforces policies and procedures regarding work schedules, vacation, personal
and sick leave requests and ensures employees have adequate leave accruals;
Responds to inquiries from employees, school district administrators and the public regarding
school district buildings and grounds activities;
Attends monthly School Board meetings and other committee meetings, as required, to address
issues specific to the buildings and grounds department and where applicable, the transportation
department.
Typical Work Activities are intended only as illustrations of possible types of work that might be appropriately assigned to an
incumbent of this title. Work activities that do not appear above are not excluded as appropriate work assignments, as long as
they can be reasonably understood to be within the logical limits of the job.
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:
Thorough knowledge of applicable codes, laws, rules and regulations governing school buildings and grounds
administration; Thorough knowledge of safety regulations, procedures and security in the workplace and
public buildings; Thorough knowledge of the principles and practices of administrative supervision;
Thorough knowledge of budgeting principles, practices and procedures; Working knowledge of buildings and
grounds maintenance and repair practices and procedures; Working knowledge of safety precautions and
practices associated with buildings and grounds maintenance and repair work; Ability to plan, direct and
supervise a program of buildings and grounds maintenance; Ability to organize, prepare and maintain
accurate records and files; Ability to inspect the work of building tradespersons and contractors to ensure
compliance with contract specifications, as well as, applicable codes and regulations; Ability to understand,
interpret, and follow instructions, plans, diagrams, specifications and blueprints; Ability to understand and
follow written and verbal instructions; Ability to establish, interpret and carry out oral and written policy;
Ability to prepare budgets, operating reports and a variety of other reports relative to program activities;
Ability to communicate effectively both orally and in writing; Organizational, technical and administrative
aptitude.
MINIMUM QUALIFICATIONS:
Graduation from high school or possession of a high school equivalency diploma and one of the following:
a) A Bachelor’s or higher-level degree in School Facilities Management, Engineering, Construction
Management or Architecture and three years of experience in school facilities maintenance, general
building construction, or building maintenance or repair work, or construction management, one year of
which must have involved the supervision of employees*; or
b) An Associate’s or higher-level degree in School Facilities Management, Engineering, Engineering
Technology, Building Construction Technology, Architecture, or Architectural Technology and five years
of experience in school facilities maintenance, general building construction, building maintenance or
repair work, or construction management, one year of which must have involved the supervision of
employees*; or
c) Seven years of experience in school facilities maintenance, general building construction, building
maintenance or repair work, or construction management, one year of which must have involved the
supervision of employees*; or
d) An equivalent combination of education and experience as defined in a), b) and c) above.
NOTE: Verifiable part-time experience may be prorated toward meeting full-time experience requirements.
*Supervision of Employees is defined as responsible direction and control of subordinate employees. This
involves a responsibility for planning for individuals in a work group and includes but is not limited to,
assigning and reviewing work, evaluating performance, maintaining work standards, motivating and
developing subordinate employees, implementing procedural changes, increasing efficiency and dealing with
problems of absenteeism, morale and discipline. The supervision aspects must be an integral part of the job,
not incidental or occasional.
NON-QUALIFYING EXPERIENCE:
• Experience limited to building cleaning is not qualifying. Building cleaning is defined as activities
primarily involving a variety of inside and outside building cleaning activities including, but not limited
to, washing walls and windows, polishing floors, cleaning restrooms, disposing of refuse.
• A degree in landscape architecture shall not be qualifying.
• Construction Management: includes management of a building construction project from inception to
completion including cost estimating, construction planning/scheduling and construction inspection to
ensure compliance with building codes.
• Project Management experience which did not include the minimum amount of experience in employee
supervision is not qualifying.
SPECIAL REQUIREMENT: Possession of a valid, unrestricted, appropriate level driver’s license appropriate to
the type of motor equipment being operated and/or the needs of the school district, and acceptable driving
record, are required at time of appointment and must be maintained throughout employment.
SPECIAL REQUIREMENT FOR APPOINTMENT IN SCHOOL DISTRICTS:
In accordance with the Safe Schools Against Violence in Education (SAVE) legislation,
Chapter 180 of the Laws of 2000, and by the Regulations of the Commissioner of Education, candidates for
appointment in school districts must obtain clearance for employment from the State Education Department
prior to employment based upon a fingerprint and criminal history background check.
This job class specification has been prepared by the New York State Department of Civil Service in keeping with Chapter
403 of the Laws of 2011. This classification and subsequent qualifications are set in law and may not be altered without the
express authority of the New York State Department of Civil Service.
This job class specification has been revised pursuant to New York State Department of Civil Service Policy Advisory Report07-22, issued September 2022.
8/13; 9/18; 2/22; 5/22; 9/22; 10/24
Competitive
